Managing rental properties remotely is challenging but achievable with the right tools. Remote landlords can streamline operations and minimize risks like extended vacancies, squatters, and poorly vetted tenants by leveraging technology effectively. Essential tools include:

1. Smart Locks

Managing property access is a major challenge for remote landlords, and smart locks offer a convenient solution by eliminating the need for in-person key exchanges. They allow landlords to grant access remotely, streamlining operations and saving time for both parties. However, without a visitor management protocol, smart locks alone pose security risks, making them insufficient as a standalone solution.

2. Security Cameras

Monitoring property tours is essential for security, regardless of whether landlords are remote or local. Integrating cameras with a property management app allows landlords to receive alerts about tour arrivals and access relevant user information.

Since most states require consent for recording, it's important to display signage indicating that cameras are in use. Many camera retailers provide sticker-backed signs to inform visitors right away.

3. ID Verification for Tenant Screening

Verifying a tenant’s identity is crucial to prevent fraud and unauthorized access. Despite assumptions about modern identity verification capabilities, real estate faces rising identity theft concerns. A study by the National Multifamily Housing Council and National Apartment Association found over 70% of landlords recently reported increased fraudulent applications.

Simply collecting identity information is insufficient—apps must use biometric verification every time access is attempted to ensure security.

4. Self-Scheduling for Tour Management

A tour-scheduling system acts as a virtual assistant for remote landlords by automating the coordination of property tours, enabling interested renters to book available time slots. This automated approach allows landlords to concentrate on other responsibilities while maintaining interest in their properties. Additionally, self-scheduling minimizes "no-shows" and enhances the likelihood of rescheduling, resulting in a higher number of completed tours.

These technologies not only reduce vacancy periods but also protect properties and improve tenant satisfaction.

Source: Rent Magazine